By-Laws Of BENNETT ALUMNI ASSOCIATION, INC. Restated effective
Approved by the Board of Directors on
Approved by the Association onArticle I – Name
The name of the association shall be “Bennett Alumni Association, Inc.
Article II –Object
The purpose of the Bennett Alumni Association, Inc. is to benefit the Buffalo Bennett High School and its students. This school and its students will benefit from the monetary contributions to be used for the purchase of much needed equipment, supplies and instructional materials not available or includable in the City of Buffalo’s budget allocations. Alumni contributions will also be used to establish scholarship funds to be awarded to worthy Bennett High School students. Decisions regarding the allocation of the Alumni funds will be made by the Association based on input from the school’s students, staff, administrators and/or parents. Support for the school will also be given by the Association, whose members will lend their time and expertise to advise and assist students in the achievement of their academic goals.
Article III – Membership
Membership shall be open to all alumni of Buffalo Bennett High School, and all current and former teachers and administrators of the school.
Article IV – Meetings
An annual meeting of the members of the association shall be held annually at a date and time to be fixed by the Board of Directors. Notice of the annual meeting shall be given either personally, by mail, electronically or in the Association’s official publication, or in such other manner prescribed by the Board of Directors, not less than seven days before the date of said meeting.
Special meetings may be called by the President or by order of the Board of Directors at any time, provided that reasonable notice thereof shall be mailed or transmitted electronically to each member, stating the object of and the business to be transacted at such special meeting. At each meeting of the Association members present in person and in good standing may vote. Each member shall be entitled to one vote. Thirty members shall constitute a quorum at any annual or special meeting.
Article V – Board of Directors
The Board of Directors shall consist of at least twenty-one members of the Association who shall be elected by the members of the Association. The term of the office of a member of the Board of Directors shall be three (3) years, to commence following the annual meeting at which the member was elected and to expire three years thereafter. Seven directors shall be elected each year, at the annual meeting. The immediate Past-President’s term on the Board of Directors shall continue for one year immediately after he or she serves as President of the Association.
Each year seven candidates for election for the Board of Directors shall be selected by a Nominating Committee consisting of five members of the Association appointed for such purpose by the President. The names of the nominees selected by the Nominating Committee shall be furnished to the Officers and Directors of the Association prior to the annual meeting. Additional nominations may be made by petition signed by at least twenty-five members in good standing, which petition shall be presented to the President not later than five days prior to the scheduled annual meeting. The Board of Directors shall be elected from the names of those nominees selected by the Nominating Committee, and those members properly nominated by petition, and there shall be no nominations from the floor at the annual meeting.
The Board of Directors of the Association shall meet monthly except for the months of July and November on a date and time as determined by the Board of Directors. Special meetings of the Board of Directors shall be held at the call of the President. At least five days notice in writing or electronically shall be given to the members of the Board of Directors for such special meeting.
Seven members of the Board of Directors shall constitute a quorum.
The Board of Directors shall make appropriations for specific purposes, direct all expenditures, receive and review detailed receipts, disbursements and changes in fund balances at meetings of the Board of Directors and at such other times as requested by the Board of Trustees. The Board shall act on applications for membership, interpret
the By-Laws of the Association and have general supervision and conduct of the affairs of the Association.
Any Director may be removed for cause by the President, in his or her discretion, upon notice to the Board of Directors, at a regular meeting of the Board. Any Director may call for a full vote of the Board on the question of said removal, in which event there will be no removal unless a majority of the Directors present shall vote for such removal. If no member calls for a vote, the President’s decision shall be final. Absence from three (3) consecutive meetings or failure to attend 50% of all meetings of the Board of Directors in a fiscal year shall constitute cause for removal.
Vacancies on the Board of Directors shall be filled by election by a majority vote of the remaining Directors present at any meeting of the Board, upon nomination by the Nominating Committee. Any Director so elected shall hold office for the unexpired term of the former Director.
Article V_- Executive Committee
The Executive Committee of the Association shall consist of the elected Officers of the Association. The President may designate additional members of the Board of Directors to serve on the Executive Committee. The duties of the Executive Committee shall be those duties of the Board of Directors as shall be delegated from time to time to the Executive Committee by the Board of Directors.
Article VII – Officers
The officers of the Association consisting of the President, Vice Presidents (not to exceed 4), Secretary and Treasurer shall be elected by the Board of Directors. Elected officers must be members of the Board of Directors. The terms of office of each officer shall be for one year and shall commence at an election at the next Board of Directors meeting following the annual meeting of the membership. The term of office will expire upon the election of a successor.
Each year, candidates for election as officers shall be selected by a Nominating Committee consisting of five members: the immediate Past President, the current President, and three directors appointed by the current President. The names of the candidates shall be furnished to the Board of Directors prior to the meeting at which the election is to take place. Additional nominations may be made by petition signed by seven members of the Board of Directors which petition shall be presented to the President no later than five days prior to the meeting. The officers shall be elected from the names of those nominees selected by the Nominating Committee, and those members properly nominated by petition, and there shall be no nominations from the floor at the meeting. When an office shall become vacant for any reason, it shall be filled by an appointment by the Board of Directors, and the appointee shall hold office for the unexpired term.
It shall be the duty of the President to preside at all meetings of the Association and of the Board of Directors. He or she shall be an ex officio member of all committees and shall perform such other duties as pertain to the office of President. He or she shall make a report in writing of the affairs of the Association at its annual meeting. It shall be the duty of the Vice-President to assume the duties of the President in the case of his or her absence. It shall also be the duty of the Vice-President to assist the President in the performance of the duties of his or her office as he or she may request. It shall be the duty of the Secretary to record the minutes of all meetings of the
Association and of the Board of Directors and give reasonable notice to members of the Association and the Board of Directors respectively of all meetings. He or she shall conduct the correspondence and keep all records of the Association. It shall be the duty of the Treasurer to collect all dues and other monies, pay all bills in a timely manner and keep an accurate account of the financial transactions of the Association. He or she shall deposit all funds in such bank or other depository as may be designated by the Board of Directors. He or she shall present a report at the annual meeting of the Association as well as at the monthly meetings of the Board of Directors. In addition, he or she shall perform such other duties as may be prescribed by the Board of Directors.
Article VIII – Standing Committees
Membership and Chairmanship of Standing Committees and Special Committees shall be designated by the President with the advice of the Board of Directors. There shall be a standing committee to be known as the President’s Committee which shall be composed of all former Presidents of the Association, and the current Past President of the Association shall be the Chairman thereof. All past Presidents shall be ex officio members of the Board of Directors, and shall be entitled to vote.
Article IX – Amendments
These By-Laws may be amended at any meeting of the Association at which a quorum is present by a two-thirds vote of the members present. Notice of proposed amendments shall be contained in the notice of any such meeting.
Article X – Fiscal Year
The Fiscal Year of the Association shall begin on the 1st day of June in each year, and end on the 31st day of May of the following year.